The university is soon going to be moving over to a completely electronic application process, in shaa Allah. Documents are to be scanned and then attached to an electronic application form, at the end of which you will receive a reference number which you can use to track your application. Whether you submit your application using this method, or whether you submit your application via post, or with another student, these are the new required documents:

  1. A completed application form (if you are submitting your application electronically, you will automatically be asked to fill in this form online. Otherwise, use the form here).
  2. Your High School/GCSE/A-level education certificate(s) and accompanying transcript(s) (if your certificate clearly shows your grade, you don’t strictly need a transcript, but if you have one you should submit it).
  3. Your birth certificate.
  4. Your passport.
  5. Your national identity card (if you have one).
  6. For 2-5, if you come to hand your documents in person, you should bring the original and come prepared with a photocopy (they will look at the original and take the photocopy). If you submit your application by mail a photocopy is acceptable and it does not have to be attested. If you scan your documents using the electronic submission procedure, it also does not have to be attested.

  7. A letter of introduction/recommendation from an Islamic foundation in the applicant’s country of residence, or from two eminent Muslim individuals, testifying with regard to the applicant, his religious devotion and Islamic morals.
  8. A medical letter or report, indicating the health of the applicant’s body, his sight and hearing, and lack of infectious diseases. It must be issued by a reliable medical centre. It is not worth paying a lot of money for this certificate or tests, at this stage. Just ask your doctor for a simple letter or report. You should do no more than a cursory examination. If your doctor complains about the wording above, any wording that conveys that you are physically fit, even if it is something like “I know of no reason why…” should be fine. Some doctors are fussy, some aren’t. If you get too much trouble, try to find another doctor who may be more understanding. It isn’t a condition that the letter comes from your own registered GP.
  9. Six recent colour passport photographs (4×6, or any standard passport size), which must be taken without glasses, against a white background, without covering the head. This website might help.
  10. A character reference/testimony of conduct from a reliable source (such as your local imam, or even your school). This is not a must, they will still accept your application inshaa Allah, even if you don’t have one, as long as one of your references covers it. However, it’s recommended and it certainly doesn’t do your application any harm.
  11. Certificate of accepting Islam, for those who are not Muslim by birth (if available).
  12. Translations of all of the above documents, if they are in a language other than Arabic. This can be done by anyone who can translate. It does not have to be an official translation company, although the university prefers that you get the translations attested (it is not a condition). If you do want to get the translations attested, it can be done by any reliable source, including an Islamic institution in your country – basically anyone with an official stamp. Normally, I translate the documents myself, then take them to one of the local Islamic organisations (which happens to be well known by the university), and they stamp them for me.
  13. For those who go in person for an interview, a photocopy of your ‘Umrah/Hajj/visit visa.

In general, I want to emphasise that brothers should not be going to a lot of trouble at this stage, getting things stamped by the Foreign Office/State Department or official translators etc – that can be done after acceptance is confirmed. In terms of applying, it shouldn’t cost you more than a few pounds/dollars for a letter from your doctor, the use of a photocopier, and a few passport photos – nothing more. The only thing you might have to spend a bit of money on at this stage is if you need to travel to get references.

If you are posting your documents, I recommend that you use some kind of international service that requires a signature. In the UK there is Royal Mail International Signed For. The postal address is:

Deanship of Admission and Registration
PO Box 170
Al-Madinah An-Nabawiyyah
Saudi Arabia

The FAQ has some more information.

Go on to check out I want to apply!

1. A letter of introduction/recommendation from an Islamic foundation in the applicant’s country of residence, or from two eminent Muslim individuals, testifying with regard to the applicant, his religious devotion and Islamic morals.

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